A new norm brings new challenges

Hybrid workplaces are becoming the new norm, and while the structure provides flexibility and balance for team members, it also presents some new challenges for productivity and workflows.

Consider the what, where and when of your work

To help maximize productivity in the various workspaces the model allows for, communication and planning are crucial to success. Teams should consider WHAT work is happening, WHERE the work is happening, and if a workforce is spread across multiple time zones, WHEN the work is happening. All are equally important factors in the equation.

When teams are working in an office, think about prioritizing relationship-building, collaborative work (like brainstorming), and workshops. Days spent offsite can focus on independent, routine tasks like emails, research, and heads-down work.

For example, kicking off a new project or brainstorm is a good reason to come together in person. Once the work is laid out and teams know what’s expected, the project can shift to a workflow that can be managed remotely.

Build openness and inclusivity into your model

Having open conversations and continuous feedback loops with teams about these expectations can help ground employees, and provide clear guidelines for independence. This will ultimately free them up to focus on the work, leading to smoother operations and productivity. 

Here are some things to consider when building a hybrid model to make sure it feels inclusive for all types of workers:

Availability: Establish a core set of hours when teams should be available for meetings, and make sure it’s comfortable for all times zones

Training: Develop training and onboarding resources that will work for both in-person and remote employees 

Culture: Plan inclusive cultural activities that allow employees to participate from anywhere and feel like a part of the team

Mentorship and growth: Ensure that all employees have access to the same level of coaching and opportunities

Creativity and collaboration: Cultivate strategies to foster an open dialogue and free-form thinking, even when employees can’t be in the same room